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Collection Development Policy
Government Maps


Government Maps

The S.E. Wimberly Library is a Selective Federal Depository Library and a designated State of Florida Depository Library. The Government Documents Department is responsible for maps received via those depository designations. As a federal and state documents depository, the Government Documents Department serves the 19th Congressional District and the broader geographical areas encompassing the surrounding communities. Maps received in the depository program are accessible to the general public as well as to faculty, staff and students. Commercially purchased gazetteers, atlases, map indexes and similar reference works relating to maps are housed in the Library's reference and general collections. Maps contained in pockets of monographs or serials are kept with their respective publications. An exception would be the maps that accompany National Geographic Magazine. These maps are routed by the Serials Department to the Government Documents Department where they are filed under general subject headings in a file cabinet near the map cases. USGS topographic/quadrangle maps, NIMA (formerly DMA) maps, and surface minerals management maps are filed alphabetically by state, then alphabetically by map name in the map cases. International maps (NIMA(DMA)/JOG) are filed alphabetically by country/region, then alphabetically by map name. Indexes identifying the Library's holdings of these maps are located on top of the map cases. An administrative copy is located in the Government Documents work room.

Per depository instructions, federal maps that arrive folded are processed and then filed by their Sudoc number on the shelves. Oversized maps or non-USGS maps are processed and then filed by Sudoc number in map cases designated with the appropriate Sudoc number. Dummies (i.e. blocks) are placed on the shelves identifying their location. These maps have bibliographic records loaded into the library catalog. USGS maps arriving in manila folders also have their bibliographic records loaded into the library catalog. USGS topographic/guadrangle maps do not have records in the library catalog. Blocks on the shelves under the Sudoc number identifies their location in the map drawers. Each map is further identified by indexes located on top of the map cases.

The Government Documents Department maintains the web page Map Resources in the Documents Collection as part of its presence on the FAU Libraries web site. This page serves as a finding guide for the wide variety of maps available at the Boca Raton Campus. In addition to maps received in depository shipments, the Department has established the World Travel Maps Collection and the Historical Florida Maps Collection. Maps for these collections are purchased from commercial vendors or acquired without cost as gifts, discards from other libraries, or free promotional materials.

The Library does not collect nautical or aeronautical charts/maps. Globes are purchased selectively. A map light table is provided for map users. Tracing paper and cartographic supplies are not provided.

Additional copies of maps specifically on Florida are selectively purchased. These include the printed 1990/2000 Census of Population and Housing maps and TIGER/LINE CD-ROMS for Florida. All map materials housed in the Government Documents Collection circulate with the following exceptions:

Digitized or computer maps are of growing importance in depository libraries. The Government Documents Departments web site makes available links to online map resources. The Department also owns a selection of digitized maps on CD-ROM. The library has acquired GIS (Geographic Information Systems) software and makes it available to patrons on the public terminal in the Government Documents Office. Digitized cartographic CD-ROMs may circulate to those patrons with the technology and knowledge to use them. Referrals to campus departments will be made when necessary.

The Government Documents Department selectively acquires maps on microforms. Preservation, availability, and usage are considerations in the selection of this medium. The Library provides microform reader/printers. Examples of maps acquired in microform are:

The Library does not own a large scale map copier but will refer patrons to commercial services available locally. The Government Documents Department also receives the USGS individual state's Catalog of Topographic and Other Published Maps (I 19.41/6-2:) for those who wish to purchase available Maps from either the USGS or a local commercial firm.

The Government Documents Department consults with the Special Collections Department for repair and preservation techniques for the maps collection.

Interlibrary loan of maps is decided on a case by case basis by the Government Documents Librarian after consultation with Reference and Interlibrary Loan Departments.



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