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FAU
Libraries Collection Development Policy September 2008 |
Additional clientele
include the students, faculty, and staff of Palm
Beach Community College South Campus, which contracts with Florida Atlantic
University to provide library services; local and visiting university and
college faculty, staff and students, and other researchers not affiliated
with Florida Atlantic University; students of the FAU High School and other
local high schools; clinical and research affiliates associated with the
University of Miami Medical School at FAU, the Scripps Research Institute,
the FAU Research & Development Park, and other
partnerships that Florida Atlantic University may embark on in the
future; and members of the general public.
A strong intellectual freedom perspective is critical to the development
of academic library collections and services that dispassionately meet the
education and research needs of a college or university community. The
purpose of this statement is to outline how and where intellectual freedom
principles fit into an academic library setting, thereby raising
consciousness of the intellectual freedom context within which academic
librarians work. The following principles should be reflected in all
relevant library policy documents. The development of library collections in support of an institution’s
instruction and research programs should transcend the personal values of
the selector. In the interests of research and learning, it is essential
that collections contain materials representing a variety of perspectives on
subjects that may be considered controversial. Preservation and replacement
efforts should ensure that balance in library materials is maintained and
that controversial materials are not removed from the collections through
theft, loss, mutilation, or normal wear and tear. There should be alertness
to efforts by special interest groups to bias a collection through
systematic theft or mutilation. Any individual or group questioning the appropriateness of materials
within the collection will be referred to the Dean of University Libraries. A
service philosophy should be promoted that affords equal access to
information for all in the academic community with no discrimination on the
basis of race, values, gender, sexual orientation, cultural or ethnic
background, physical or learning disability, economic status, religious
beliefs, or ideologies. The Libraries acquire materials that represent differing
opinions and without censorship in regard to controversial issues. The Libraries do not support filtering of computers because it is a
needless form of censorship and an abridgement of information without a
researcher’s knowledge. It is inappropriate in a research library
environment.
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Suggestions for the purchase of specific titles may be submitted using
the electronic Library Materials Suggestion Forms available on the Libraries’ web
site. Requests for materials submitted by students, staff and non-affiliated
users are reviewed by the Collection Development Unit. The timetable for
ordering of library materials is as follows:
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The materials budget supports the purchase of all formats designated in the collection development policy. The budget supports expenditures for the following:
The budget is administered by the Assistant Director for Technical Services in
consultation with the Dean of University Libraries. The materials budget is allocated according to available funds and established
institutional priorities. Expenditures are tracked by the assignment of fund
codes and class codes within established expenditure categories. The extent of
tracking is dependent upon the limitations of the library management system of
the State University Libraries (SUL) and staffing levels within Technical
Services. The Acquisitions staff is responsible for placing all orders for
library materials, recording the receipt of materials, processing invoices and
credit memos, and claiming materials not received. The Acquisitions
staff also handles orders, payments and receipt of library materials funded by
outside funding, such as Foundation or grant funds, and provides the tracking of
expenditures dependent upon system constraints, staffing limitations, and
cooperation from any outside agency involved. Unsolicited materials that are
received with invoices will not be accepted and will be disposed of or returned,
if the vendor will provide return postage. Materials received without invoices
will be routed to Assistant Director for Technical Services. Out-of-print materials are acquired as necessary.
See Procedures
for Purchasing Library Materials.
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Note on Multiple CopiesTable of Contents
The Collection Development Policy states the principles
and guidelines that the Florida Atlantic University Libraries follow in the
selection and acquisition of library materials. The purpose of the policy is
to provide consistency among the persons responsible for collection
development and to
communicate library policy to faculty, staff, students,
and the community.
The Libraries select materials based upon their
responsibility to the University as stated in the Library Mission Statement:
"FAU Libraries promote the
academic goals of the University by serving a uniquely diverse community
through academic and personal development, discovery, lifelong learning,
excellence, and innovation. The Libraries fulfill their mission by providing
access to collections and services, building a rich resource of research
materials, promoting a dynamic and multifaceted information literacy
program, maintaining a dialogue with the scholarly community, developing
creative programming, encouraging public engagement, and forming cultural
alliances."
Florida Atlantic University, a
Carnegie-classified "Research University - High Research Activity"
institution, serves a diverse community of users in Southeast Florida.
Primary clientele of the Florida Atlantic University Libraries are the
university’s students, faculty, and staff. Although geographically
dispersed, the university campuses are academically, organizationally,
and technologically integrated. Degree programs, including certificate,
baccalaureate, master’s, specialist, and doctoral programs, are offered
at sites in Boca Raton, Dania Beach, Davie, Fort Lauderdale, Harbor
Branch, Jupiter, and the Treasure Coast.
The Libraries of Florida Atlantic University
support the American Library Association’s
Bill Of Rights,
Freedom
To Read Statement, and the
American Film and Video
Association’s Freedom to View Statement. The Libraries follow the
“Intellectual Freedom Principles for Academic Libraries.” For this policy,
the Libraries have adopted sections of the Library Bill of Rights applicable
to collection development as approved by the ACRL Board of Directors. The
general principles set forth in the Library Bill of Rights form an
indispensable framework for building collections, services, and policies
that serve the entire academic community.
The primary subject areas
collected are those that serve to support the instructional, research, and
public service activities of the University community. The majority of
materials are organized by the Library of Congress Classification System.
The main language of the collection is English. Foreign
language materials are collected based on their relevance to University
programs with a foreign language component. Additional criteria considered
for acquisition of foreign language materials are their usefulness to the
University community and the reputation of the work.
Ultimate responsibility for the
development and maintenance of the Libraries’ collection rests with the
Dean of University Libraries. The Dean’s
authority for routine decisions is normally delegated to the Associate
Director, under whose direction materials in specific subject areas are
selected by designated librarians. For libraries at campuses where Florida
Atlantic University is
not the lead institution, selection policies will differ.
The Collection Development
Review Committee serves as an advisory panel on the selection of materials
for the Florida Atlantic University Libraries. The Committee works within
the constraints of the Libraries’ budget and follows the guidelines
established in the Collection Development Policy.
The Collection Development Unit serves as the operational arm of the
collection development program. The Collection Development Unit chooses materials in accordance with the
curricular, research, and community needs of the University. Faculty are encouraged to suggest appropriate material for purchase,
and each academic
department is urged to designate a faculty member to serve as
a library
representative. These representatives facilitate communication between the
academic departments and the Collection Development Unit.
Donations to the Libraries are accepted through the Florida Atlantic
University Foundation. Gift materials are subject to the
same criteria for addition to the collection as purchased materials. The
Florida Atlantic University Libraries reserve the right to accept or
reject gifts, with or without restricting conditions, and the right to
dispose of unwanted gift material.
The Special Collections & Archives department holds materials whose
format, condition or monetary value renders them vulnerable to theft
or damage in the open stacks, but whose intellectual content is
valuable to instruction and research at FAU. Rare books, archives,
personal papers, sheet music, photographs, and ephemera are included
among these holdings. Descriptions of collections may be viewed at
http://www.library.fau.edu/depts/spc/collist.htm. For further
details, see Special Collections & Archives Collection Development
Policy.
The
Children’s Literature and Curriculum Collections include elementary and
secondary textbooks, curriculum guides, juvenile and young adult
monographs, selected juvenile serials, and appropriate non-print media.
The purpose of these collections is to support the programs of the
College of Education. The Collection Development Unit is responsible for
developing these collections in consultation with the College of
Education. Current state-adopted textbooks and award-winning children’s
books have highest priority for purchase.
Reference collection development is the
responsibility of the reference librarians and is coordinated by the
Head of the Reference Department. The collection is designed to
meet the basic research, curricular, and information needs of the
University community in all subject fields. Reference resources of
all types and formats, in all appropriate languages are selected in
accordance with the criteria established for the selection of library
materials. The
Reference Collection Development Policy should be consulted for more
detailed guidelines.
The Florida Atlantic University Boca
Raton Campus Library is a selective depository for Federal documents.
The library is also a depository for State of Florida documents. In
addition to curriculum and research needs, the information needs
of citizens residing in the 19th Congressional District and
the Florida Atlantic University service area are considered in selection
of materials being surveyed for deposit and retention. The
Government Documents Collection Development Policy
should be consulted for more detailed guidelines.
The Reserve Collection consists of a
temporary collection of materials that are purchased, copied, or
gathered from existing holdings, to provide limited loan periods and
maximum access to clientele to support the direct needs of course
instruction. The collection includes documents in print and electronic
formats. The Reserve Collection is also the permanent location for some
Reference and Government Documents which require monitoring due to heavy
use or threat of vandalism. The number of photocopies of articles, pages
from books, and other material provided by the Libraries for the Reserve
Collection shall not exceed the fair use limits as specified by the
library reserve policy and current copyright law. Permission to copy in
excess of fair use must be obtained by the library as cited in the
Copyright Law of the United States,
17 USC 108. Materials owned by faculty are also held
within the Reserve Collection. See FAU
Libraries Course Reserve Policy
Electronic Resources are collected to
support the basic instructional, research and information needs of the
University. These include, but are not limited to, electronic serials or
collections of serials; online bibliographic or numeric databases;
electronic reference materials; electronic monographs or collections of
monographs. Traditional selection criteria apply to electronic
resources. However, due to the unique nature of electronic resources,
special criteria need also be applied. See
Electronic Resources
Collection Policy.
The Digital Library seeks to create a collection
of specialized digitized materials by collaborating with Florida
Atlantic University faculty,
staff, and students, as well as with local, regional, and state
partners. This collection supports the teaching, research, and service
activities of the university.
Only one copy of an edition
and format of a title is
normally acquired among the following three partner campus libraries:
Boca Raton, Jupiter, and the Treasure Coast. Exceptions may be made for
heavily used items. Requests for the purchase of multiple
copies are reviewed on an individual basis. This applies to the types of
materials listed below in A-K.
Note on Electronic Formats
Electronic formats are
acquired with priority given to curriculum and research support. Electronic
products include but are not limited to the following: Internet resources, compact disks, and DVDs.
Types of Materials Collected
Audio-visual materials are acquired with priority given to curriculum
and research support. Considerations of suitability of format, quality of production, availability of equipment, and facilities assist
in the selection.
- Children's Books
The Libraries acquire children’s books on a selective basis in support of the curriculum. First priority is given to acquiring award-winning children’s books.
- Dissertations, Theses
The Libraries collect copies of all dissertations and theses completed at the University. Dissertations and theses completed outside of the University are available through the Libraries' subscription to ProQuest Dissertations and Theses or Interlibrary Loan. Some international dissertations and theses are available through the Libraries' membership in the Center for Research Libraries. Beginning in Fall 2008, students at Florida Atlantic University will submit dissertations and theses electronically. These are made available via Digital Collections @ FAU Libraries.
- Rare Books and Manuscripts
The Libraries do not actively acquire rare books and manuscripts. Those acquired would be in support of the instructional and research programs of the university. Those received as gifts are evaluated for retention in the collection with consideration given to special housing, care, access, security, and environment.
- Textbooks
The Libraries acquire selected Florida elementary and secondary school textbooks for the Curriculum Collection. Current course textbooks are not acquired routinely. Other textbooks are not acquired unless they are considered as definitive sources in the subject area. Exceptions are considered at the request of an instructor depending on the availability of funds. Requests for the purchase of textbooks are reviewed on an individual basis.
- Serials, Journals, and Newspapers
Electronic access is the preferred format for serials, journals, and newspapers when available. The Libraries are committed to acquiring complete holdings for serial and journal titles to which the library subscribes when affordable. Current print newspapers are acquired on a highly selective basis. Emphasis is placed on local newspapers. Access to major and regional U.S. and select international newspapers is provided electronically. Priority is given to newspapers which are indexed. For information on microforms, see G. Microforms.
- Computer Software
Computer software is acquired selectively. Considerations in selection include availability on the university campus network, individual needs of faculty, curriculum, quality of production, availability of equipment, facilities, and technical support.
- Looseleaf Materials
The Libraries subscribe to looseleaf services in select areas that support the curriculum. In the selection and continuation of looseleaf services, maintenance and availability in other formats are primary considerations. Looseleaf materials are collected only if alternative formats are unavailable.
- Maps
Maps, atlases, globes and charts are purchased selectively. The Government Documents Collection regularly receives maps on a selective basis from the U.S. Government Printing Office and from the State Library of Florida as part of the respective depository programs. The Government Documents Department also purchases travel maps in support of the International Travel Maps Collection.
- Microforms
Monographs in microform are acquired selectively. Specialized microform collections are purchased in support of the curriculum or as an enhancement to the existing collection. Serial and newspaper microforms are acquired with regard to the existing collection and with regard to space, availability of alternative formats, price, and use.
- Musical Scores
Musical scores are acquired selectively as needed in support of the curriculum and upon specific request of an instructor.
- Pamphlets, Broadsides
Pamphlets and broadsides are acquired on a selective basis in support of the curriculum and upon specific request of an instructor.
- Reprints
Reprints are acquired only on a highly selective basis.
Types of Materials Not Collected
The Libraries do not collect realia, memorabilia (e.g., rocks, fossils, coins, stamps, shells, pennants, pins, etc.) or ephemera (e.g., bookmarks, calendars, etc.).
- Realia, Memorabilia, Ephemera
- Toys, Games
The Libraries do not collect toys and games.
- Spiral Bound Publications
The Libraries do not acquire spiral bound publications. Exceptions are made based on subject material and at the request of an instructor with consideration given to expected use, lasting value, and content. Commercial rebinding of acquired spiral bound materials will be considered on an individual basis.
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Weeding or deselection, preservation and conservation, and replacement are all important aspects of collection maintenance and evaluation. Responsibility and authority for the preceding activities are shared by the Associate Director and the Assistant Director for Technical Services.
Deselection or weeding is an essential, continuing library practice in
which materials are removed permanently from the Libraries’ collections.
Whenever possible, both faculty and library staff participate in the
weeding process to ensure that publications of historical or research
significance are not discarded.
Preservation is the activity to prevent, eliminate, or retard
deterioration of library materials, as well as to improve their
condition or to change their format as necessary in order to preserve
the intellectual content. The Libraries endeavor to protect the physical
integrity of materials in the collection through conservation measures,
such as temperature, humidity and dust control. Where preservation of
content is more important than the retention of the physical format,
items are preserved by binding, microreproduction, or the acquisition of
microforms or electronic versions.
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The Libraries cooperate in the purchase or leasing of library materials with State University Libraries and other library cooperative arrangements when possible. The Libraries share in the development of digital library cooperative programs such as the SUL Publication of Archival Library & Museum Initiatives (PALMM), including the Florida Heritage Collection. In an age of developing information technologies, resource sharing activities are reviewed on a continuing basis.
The Libraries participate in national, regional and statewide resource sharing programs. As a member of OCLC, SOLINET, the Southeast Florida Library Information Network (SEFLIN), and the Florida Library Information Network (FLIN), the Libraries share their resources free of charge with other member libraries through interlibrary loan and reciprocal borrowing agreements. The Florida Atlantic University Libraries maintain an associate membership in the Center for Research Libraries (CRL). The Center provides access to a large collection of rarely held research materials which can be obtained through interlibrary loan and document delivery technology.
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Table of Contents
Academic programs. (2008). Retrieved August 6, 2008, from Florida Atlantic University Web site: http://www.fau.edu/universitycatalog/pdf_0809/CombDegreeProg.pdf
Collection development policy: The reference collection. (2007, March 1). Retrieved August 6, 2008, from Florida Atlantic University Web site: http://www.library.fau.edu/policies/pubpol/refpol.htm
Collection development policy, appendix M: Federal documents. (2006, March 7). Retrieved August 6, 2008, from Florida Atlantic University Web site: http://www.library.fau.edu/policies/cd_fed.htm
Copyright law of the United States. 17 USC (2007). Retrieved August 6, 2008, from U.S. Copyright Office Web site: http://www.loc.gov/copyright/title17/
Explore FAU History. (2008). Retrieved August 6, 2008, from Florida Atlantic University Web site: http://www.fau.edu/explore/history.php
Florida administrative code ann. 6C5-7.002 (2004). Retrieved November 15, 2004, from Florida Department of State Division of Elections Web site: http://www.flrules.org/
Gifts and donations policy. (2007, March 1) . Retrieved August 6, 2008, from Florida Atlantic University Web site: http://www.library.fau.edu/policies/pubpol/giftspol.htm
Intellectual freedom principles for academic libraries. (2000, July 12). Retrieved November 15, 2004, from http://www.ala.org/template.cfm?Section=interpretations&Template=/ContentManagement/ContentDisplay.cfm&ContentID=76535
Library bill of rights. (1996, January 23). Retrieved November 15, 2004, from http://www.ala.org/ala/oif/statementspols/statementsif/librarybillrights.cfm
Policy statement on individuals with disabilities. (2008, June 10). Retrieved August 6, 2008 from Florida Atlantic Universities Web site: http://www.library.fau.edu/geninfo/adaserv.htm
The freedom to read statement. (2004, June 30). Retrieved August 6, 2008, from http://www.ala.org/ala/oif/statementspols/ftrstatement/freedomreadstatement.cfm
The freedom to view statement. (1990, January 10). Retrieved August 6, 2008 from http://www.ala.org/ala/vrt/pubguidelines/freedomviewstatement.cfm
Special collections and archives. (2008, May 9). Retrieved August 6, 2008, from Florida Atlantic University Web site: http://www.library.fau.edu/depts/spc/special.htm
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