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Strategy |
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Outcome |
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VI.A-1.
Create a Facilities Committee for the Boca Raton campus.
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Campus
Boca Raton
Target Date
2003-2004
Accountable Individual
Library Administration |
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2003-2004:
Call for volunteers led to the creation of the first Facilities
Committee. Committee formed three task forces (Space Utilization, Environment/Aesthetics, and Disaster/Emergency)
to handle assigned actions below.
Completed |
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VI.A-2.
Implement regularly scheduled inspections Libraries' facilities,
furnishings, and equipment, as well as timely reporting of problems to Library Administration. |
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Campus
Boca Raton
Target Date
2003-2004, 2005-2006, 2006-2007, 2007-2008
Accountable Individual
Facilities Committee
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2003-2004: It was determined that Access Services conducts regular inspections
of the Library and problems are reported to Administration. Some results of these
inspections were: 7,875 volumes bound and 1,650 volumes repaired; 320 volumes
salvaged from water leaks in March, April, and August; response to recurrent
water leaks in Sept./Oct.; current procedures for tagging and ongoing monitoring
of potentially weak building areas is in process of implementation.
2005-2006:
Access Services Department conducted daily
inspections of the facility and made approximately
200 reports to Library Administration and
followed-up on completion of requested actions such
as maintenance and janitorial concerns. Books were
moved from several fourth floor study rooms due to
moisture and mold. Approximately twelve cartloads of
books were moved from 3 East in response to a leak
in the Jaffe Room. Books were returned to 3 East
after the leak was repaired.
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VI.A-3.
Consider alternatives to current janitorial/maintenance service. |
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Campus
Boca Raton
Target Date
2003-2004, 2005-2006,
2006-2007
Accountable Individual
Library Administration
|
2003-2004: The university switched to a new janitorial/maintenance service
company; to date this change has proven to be successful and no other action is required on our part.
2005-2006: The Director intends to
hire an outside janitorial service for the new
Library addition and Special Collections area.
He will also hire a part-time
evening monitor.
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VI.A-4.
Investigate possibility of improving lighting in Libraries where needed. |
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Campus
Boca Raton
Target Date
2003-2004, 2005-2006,
2006-2007
Accountable Individual
Library Administration |
|
2003-2004:
The university implemented an extensive relighting project throughout
the Wimberly Library, thus improving lighting in the main library.
2005-2006: The
University will replace the lighting system in the
library during the 2006-2007 fiscal year. |
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VI.A-5.
Update disaster/emergency readiness plan.
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Campus
Boca Raton
Target Date
2003-2004, 2005-2006, 2006-2007, 2007-2008
Accountable Individual
Facilities Committee, Library Administration
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2003-2004:
Prepared Continuity of Operations Plan (COOP) for Libraries plan to
be used in the event of a disaster. Submitted plan to Environmental Health and Safety Division, November 2003.
2005-2006: COOP
plan was reviewed, and it was determined that there
was no need to update during FY04/05. The plan will
be reviewed each fiscal year and updated as needed. |
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Campus
Jupiter
Target Date
2003-2004, 2005-2006, 2006-2007, 2007-2008
Accountable Individual
Building Supervisor,
Alternate Building Supervisor, All Staff |
2003-2004:
Update Hurricane Emergency Plan and attend campus
meetings called by Director of Campus Planning and
Administration.
2004-2005:
Continue to update Hurricane
Emergency Plan and attend campus meetings called by
Director of Campus Planning and Administration.
2005-2006:
Continue to
review Hurricane Emergency Plan and attend campus meetings
called by Director of Campus Planning and
Administration.
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VI.A-6.
Study the possibility of improving climate control systems in order to better preserve library
materials and equipment and to create a more comfortable environment for patrons and staff. |
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Campus
Boca Raton
Target Date
2003-2004, 2005-2006,
2006-2007
Accountable Individual
Facilities Committee, Library Administration
|
2003-2004:
Individual areas currently inform supervisors of problems with
climate control and the information is relayed to Administration.
2005-2006:
Environmental monitors have been fixed and upgraded
in the new electronic classroom. |
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VI.A-7.
Create plan to upgrade signage in Libraries as needed.
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Campus
Boca Raton
Target Date
2003-2004, 2005-2006,
2006-2007, 2007-2008
Accountable Individual
Facilities Committee,
Director of Communications and Cultural Affairs
|
2003-2004:
Access Services updated all general signage throughout Wimberly
Library. Proposed is a large banner, possibly displaying the Library's Vision/Mission
statement, which would be hung from the bridge connecting 2E and 2W at the Wimberly Library.
2005-2006:
Banner idea has been tabled. Signage will be
upgraded upon completion of new library addition.
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VI.A-8.
Consider options for replacing front doors of Wimberly Library.
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Campus
Boca Raton
Target Date
2003-2004
Accountable Individual
Library Administration
|
2003-2004:
After considering new door types, it was declared unfeasible
due to traffic flow problems to use anything but doors similar to those already in place.
New doors were installed and have been successful in their functionality.
Completed |
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VI.A-9.
Investigate possible replacement of elevators in Wimberly Library. |
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Campus
Boca Raton
Target Date
2003-2004, 2005-2006, 2006-2007, 2007-2008
Accountable Individual
Library Administration
|
2003-2004:
Investigated the possibility of replacing elevators and
determined that at a price of approximately $250,000 per elevator, we would have to seek funds from
other sources to replace the elevators.
2005-2006: Due
to funding, one elevator will be replaced each year
starting in March during the 2006-2007 fiscal year. |
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VI.A-10.
Investigate possible addition of a drive up book drop for the Wimberly Library.
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Campus
Boca Raton
Target Date
2005-2006, 2006-2007
Accountable Individual
Library Administration
|
2005-2006:
A new drive up book drop will be added to the parking lot in front of the library sometime in the 2006-2007 academic year. |
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Campus
Jupiter
Target Date
2004-2005
Accountable Individual
Department Head |
2004-2005:
Purchase an outdoor book drop to be placed at a
location convenient to students.
Completed
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VI.A-11.
Take steps to improve and maintain ambience in Wimberly Library by installing
greenery and additional artwork.
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Campus
Boca Raton
Target Date
2003-2004, 2005-2006, 2006-2007, 2007-2008
Accountable Individual
Facilities Committee, Relevant Departments
|
2003-2004:
Committee members are investigating two different areas:
greenery and art. Artificial greenery is being considered. Further research needs to be done
regarding prices, types and locations as well as cleaning and maintenance of the
plants. Donated artwork was reviewed and selected to be framed and located in
various areas of the Library. The Prison Art Project, Healing Thru Art:
Featuring the works of inmates in the Broward Women's Correctional Facility,
was exhibited from March - June 2004.
2005-2006:
Plans for greenery have been tabled due to concerns
about cost and maintenance. The Facilities Committee
is working on policy for the redistribution/disposal
of surplus artwork. Several surplus artworks were
donated to the Office of Multicultural Affairs.
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VI.A-12.
Consider alternatives to carpet for use as floor covering, in order to improve cleanliness of Libraries. |
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Campus Boca Raton
Target Date
2003-2004
Accountable Individual
Library Administration, Relevant Departments
|
2003-2004:
Carpets throughout the Wimberly Library have been kept cleaner
due to the efforts of the new janitorial/maintenance company. No other action needed at this time.
Completed |
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VI.A-13.
Evaluate and assess current security measures for patrons and staff. |
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Campus Boca Raton
Target Date
2003-2004, 2005-2006, 2006-2007, 2007-2008
Accountable Individual
Facilities Committee, Library Administration
|
2003-2004:
At present, Access Services is responsible for current security
measures and reports to Library Administration.
2004-2005:
Campus Safety Officers also were hired to assist with security during late hours
in the Fall of 2003, but were discontinued thereafter because of lack of funding.
2005-2006:
As of June 2006, the Wimberly Library will host a
temporary police substation. Once the addition
is completed, the police substation will be
relocated into a new space near the Library.
The Facilities Committee has worked with the FAU
Police Department and Library Administration on
plans for a new video security system and a police
substation located within the Library. Placement of the camera's are currently being
considered due to traffic flow and incidents
reports. The police will monitor these new
cameras from their substation. The Facilities
committee also reported to the University the need
for better lighting around the loading dock of the
Library and at the parking lot.
The possibility of installing logons for public
computers is being investigated. | | | | | | | | | |
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Strategy |
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Outcome |
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VI.B-1.
Evaluate space needs of all public areas, staff work areas,
and building additions: plan additional group study rooms and quiet study areas: redesign space as needed.
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Campus
Boca Raton
Target Date
2003-2004, 2005-2006, 2006-2007, 2007-2008
Accountable Individual
Facilities Committee, Library Administration |
|
2003-2004:
For FY 2003-04, the Facilities Space Utilization taskforce conducted its first survey regarding space
needs in the library. The purpose of the survey was to determine anticipated space needs for the different departments for both the
near-term (2004) and the long-term (2009). Recommendations were given to Director of Libraries which include: a) creation of electronic
classroom for ILIS Dept., to accommodate up to 50 students and be constructed on 1E in Government Documents Collection area;
b) creation of Library Conference room, available to all Library staff, in Room 347; and c) shifting of newspapers from Current
Periodicals to Reference Compact Shelving area. Office space was established for ILIS Dept. in the area vacated by the Office for
Students with Disabilities. With the addition of more floors in the Library expansion project, the committee will review and address
space issues raised as a result of our survey for possible solutions. Per the Director's request, a proposal also was drafted for a
possible Science Library situated on the Boca Raton campus.
2005-2006: In compliance with the results found through surveying students, the third floor east
and 4th floor have been designated as quiet study area's. These floors are periodically supervised in an effort to enforce the quiet
study policy. Study areas have been added to the second floor atrium areas because of the removal of stacks due to mold damage.
Construction of Electronic Classroom was completed and space vacated by the Office for Students with Disabilities was renovated for
use as a Conference room. Until the Commons is established, temporary student study area's where formed until the completion of the
Information Commons. Architectural plans were drawn for an Information Commons on the first floor. The majority of the print current
periodicals were interfiled with the general collection; high-use current periodicals and government maps were moved to the Reference
area. |
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Campus
Jupiter
Target Date
2004-2005
Accountable Individual
Department Head and
Staff
|
2004-2005:
Convert unused faculty office and printing room spaces into student study rooms. Create art/exhibit gallery space from an area used to keep miscellaneous equipment and documentary AV materials.
Purchase shelving to consolidate AV documentary and feature film collections and integrate into an area of circulating materials.
Completed | |
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VI.B-2.
Explore possibility of constructing bibliographic instruction lab/dedicated classroom in Wimberly Library able to accommodate large
undergraduate class.
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Campus
Boca Raton
Target Date
2003-2004, 2005-2006
Accountable Individual
Library Administration, Information Literacy and Instructional Services, Systems Staff
|
2003-2004: Possible locations for an electronic classroom were reviewed and
recommendations were made to renovate a section on the first floor currently occupied by Government Documents. Actions on these
recommendations have been postponed until the library addition is completed.
2005-2006:
The instruction lab construction was completed and opened in November 2005.
Completed | |
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VI.B-3.
Determine feasibility of installing more compact shelving units at all Libraries.
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Campus
Boca Raton
Target Date
2003-2004, 2005-2006, 2007-2008
Accountable Individual
Library Administration, Relevant Departments
|
2003-2004:
New compact shelving will be installed in the new Jupiter library building, and compact shelving is planned for the fourth floor
Wimberly Library building expansion. It is still being considered for purchase at the Port St. Lucie library.
2005-2006:
Installation of compact shelving in Government Documents area was completed.
Completed
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Campus
Jupiter
Target Date
2005-2006, 2007-2008
Accountable Individual All Staff
|
2005-2006:
Conduct a self-study
to determine rate at which current shelving will fill to
capacity. Order a five-range unit of moveable shelving. |
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VI.B-4.
Purchase furniture that is appropriate for a research library.
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Campus
Boca Raton
Target Date
2005-2006, 2006-2007, 2007-2008
Accountable Individual
Facilities, Relevant Departments
|
2005-2006:
New furniture is being considered to improve and encourage group study and collaboration.
This new furniture will be added to compliment the new first floor information commons.
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