FAU Libraries Technical Services Department Policies and Procedures Treatment of Software as Accompanying Material

Diskettes received as supplemental material to monographs and serials will be routed to the Circulation Desk where a backup disk will be made. The original disk will remain in the Circulation Area and will not be available for checkout. The backup disk will be checked out for the time period allowed for printed material. The diskettes will be placed in a locked storage tray, and in most cases will be marked with the call number of the printed material and the designation "Suppl." The call number will be written on the envelope, not on the label surface of the diskette.

Printed material will be routed to the stacks with a label affixed to the book pocket, or to the end papers as appropriate. The label will read ACCOMPANYING DISKETTE LOCATED AT CIRCULATION DESK. Circulation will affix a label on the disk explaining the libraries' policy on loss or damage.

Diskettes accompanying non-circulating material (such as REF, PER) will be treated as circulating copies of the main publication in NOTIS with user messages: ACCOMPANYING DISKETTE LOCATED AT CIRCULATION DESK; OR, will have separate bibliographic records in NOTIS that will allow them to circulate.

A volume holdings record (MHLD) will be created in NOTIS to reflect all physical pieces held; e.g.,

main vol.
(2) diskettes

Diskettes will be counted in a separate statistical category of Collection Organization's Processing statistics.

The diskettes will be available for Inter-Library Loan, and will be loaned with accompanying printed material. All campus libraries will follow the same guidelines in dealing with software diskettes.

At the time that the collection of diskettes begins to approach the 100 mark, the above policies should be re-evaluated.

rev. 7/20/98 jed