CD-ROMS received as supplemental material to monographs will be routed to the Circulation Desk. The disk will remain in the Circulation Area and will be available for checkout.

Compact discs accompanying non-circulating monographic material (such as REF) will be treated as circulating copies of the main publication in NOTIS with separate copy statements and corresponding user messages: ACCOMPANYING CD-ROM LOCATED AT CIRCULATION DESK; or, will have separate bibliographic records in NOTIS that will allow them to circulate.

Printed material will be routed to the stacks with a label affixed to the book pocket, or to the end papers as appropriate. The label will read ACCOMPANYING CD-ROM LOCATED AT CIRCULATION DESK.

The disk will be removed from the book and placed in a protective plastic jewel box by Technical Services staff, who will also label the plastic box with the call no. or ARM no. of the printed material and the designation Suppl. (NOTE: Call no. labels for CD-ROMS accompanying monographic Reference material will not include “REF” prefix.)

The CD-ROM and printed material will be shelf listed in NOTIS by the cataloging LTA in charge of quality control as follows:

		CN
		3L main   |v vk
		   um ACCOMPANYING CD-ROM LOCATED AT CIRCULATION DESK.          
		MHLD
		main vol.
		Suppl. (CD-ROM)

The shelf list card for a cataloged monograph will be marked by LTA processing card shipments as follows:

		main vol.
		Suppl. (CD-ROM)

CD-ROMS will be counted in a separate statistical category of Collection Organization’s Processing statistics.

The CD-ROMS will be available for Inter-Library Loan, and will be loaned with accompanying printed material. All campus Libraries will follow the same guidelines in dealing with CD-ROMS.

At the time that the collection of CD-ROMS reaches 200 the above policies should be re-evaluated.

CD-ROMS accompanying serial/periodical material are treated in a separate procedure. Refer questions regarding this category of CD-ROM to David Clark.

JED 10/24/96
rev. 11/5/96; 5/29/97