Multiple tape sets - each tape receives a unique accession number:

Indicators: [blank]9

1XX - Main entry. Audiovisual materials have mixed responsibility and are therefore title main entry (i.e., 245.)

130/240 - Uniform title. The 240 field is unlikely to appear on copy because the record should be title main entry. A 130 may be accepted.

245 - Title : subtitle / statement of responsibility. Observe the usual rules for indicators. For a title main entry the first indicator is 0.

|a - In general, follow copy but be sure to provide the access points mentioned below. See under Chief Source/Searching for examples of possible 245 field patterns.

For the purpose of illustration, the following examples show how the same item may be cataloged in three different ways:

The first example is the preferred treatment. Note that in the three examples above access is provided for all three titles in the first example and in the second, but not in the third. However, since we retag a 440 to a 490 series, the second example is not desirable for us either.  In general, follow copy, but be sure to tag correctly and to add a 246 field (indicators: 30) for a sectional title appearing in the 245 |p subfield. Copy may be accepted “as is” when cataloged under previous rules with variant title in 740 field, but frequently better access is provided by proper use of the 246 fields. If DLC copy is not found for the title in hand, be sure to search on the more inclusive title, looking for DLC copy for another item in the same series in order to determine how the item was handled.

|a- for motion pictures, videos, etc.: When credits precede or follow the title in the chief source, do not consider them to be part of the title proper, even though the language used integrates, or grammatically links, the credits with the title. Note that this rule is different from that for other formats.  Examples:

This does not apply to the following cases:

• when credits appear within the title:
  CBS special report

• when the credit is represented by a possessive immediately preceding the remainder of the title:
  Neil Simon's Brighton Beach Memoirs

In the last case do add a 246 field (indicators 30) for the title alone if not on copy (or accept 740 from older copy).

245 |b - follow copy or take from chief source.

245 |c - generally, follow copy, but copy may be changed as appropriate following this rule [from AACR2 7.1F]: “Transcribe statements of responsibility relating to those persons or bodies credited in the chief source of information with a major role in creating a film (e.g., as producer, director, animator) … Give all other statements of responsibility (including those relating to performance) in notes.”

[See also the 508 credits note below.]

246 - Varying forms of title. Important for recording container and label titles or subtitles which can stand alone.  Follow copy, but additional access to titles and parts of titles may be added to copy as needed. The 246 field is the preferred method of recording a variant title on container, using the |i and |a subfields, with indicator 1[blank]. Follow the directions provided for all formats, using the correct indicators. Example:

250 - Edition statement. This field is uncommon on audiovisual materials, but should be accepted/input if found on the item. When an edition statement does appear on an item, it is usually a feature film.  Examples:

260 - Publication area. Follow 260 rules as for monographs.  Look for the latest date you can find anywhere on the item and assume it represents the publication date for the item in hand.  Put the earliest date of production in a note.

300 - Collation, or, physical description:
300 - |a: follow copy. Subfield contains the number of physical items followed by the SMD, and the time or duration in parentheses. Add the time of the film if not on copy; give the time as an approximation only if it is stated explicitly on the item. Example:

Occasionally you will find also the format given in parentheses: 1 videocassette (VHS) (50 min.). This is not according to current rules and the format description should be moved to a 538 field (see below).

300 - |b: follow copy. For motion pictures and videorecordings this subfield contains color and sound characteristics, abbreviated. Example:

300 - |c: dimensions. Examples:

300 - |e: used with audiovisual materials as with other formats for accompanying material.  Construct the |e subfield by giving the number of items and a very general term (not a title) for the item, followed by a simple collation in parentheses.  Example:

4XX/8XX - Series fields. Transcribe from the chief source and retag to a 490 series as for all formats.  Delete 8XX fields.

Episodes of television programs, however, may be cataloged with the episode title in the 245$a and the program title, e.g., Nova, in a series statement or 500 note. Copy varies a great deal for these items, but in general a television program title does not belong in a series statement and the tracing should be as a 730 uniform title in the form:

It should be clear from the chief source if the title is a series or a television program title.

5XX Notes.  The note should be checked carefully to make sure that important information is covered in one note or another and that all data is included.

500 - Used for general notes, as for books, but not including those covered by the special fields which follow--if those are tagged as 500 on copy, retag as appropriate. The most common 500 notes will be history notes. Examples:

505 - Contents note. The contents note employs the same indicators and print constants for all formats.  This field can be used to list individual titles of a set of tapes with running times or record the individual sections in a specific tape.  Add or modify a contents note as deemed important.

508 - Credits note.  To be used to record important information NOT recorded in the statement of responsibility area (245c).  This field has no indicators, and a print constant, "Credits:" is system-produced.  Persons performing different functions are separated from one another by "^;^". Follow copy unless it does not follow this general rule [from AACR2 7.7B6]: “List persons (other than the cast)  who have contributed to the artistic and/or technical production of a motion picture or videorecording and who are not named in the statement of responsibility.”

Do not include the names of assistants, associates, production supervisors, coordinators, executive editors, technical advisers or consultants, audio or sound engineers, or any other persons making only a minor contribution.

“Preface each name or group of names with a statement of function” [from AACR2 7.7B6]:

Art direction, Ric Sluiter ; editor, Darren T. Holmes ; music, Alan Silvestri ; songs, Elvis Presley.

511 – Participant or performer. This field has one indicator, 0 or 1.  If this data is found in the 508, transcribe as a 511 field as appropriate.

• 0 - Narrators, presenters, interviewers/interviewees, on-air spokespersons, host, moderator, voices, musical performer.  This field has a system-produced print constant, "Participant(s)."  Example:
  511 0 Narrator/host, Edwin Newman

• 1 - Cast (of a dramatic presentation). This field has a system-produced print constant, "Participant(s): Cast:"  Example:

518 - Data on capture session note. This note records the place and date on which the item was recorded.  This is used primarily for recordings of live music, dance, or theatre performances. It may also be used for debates, public speakers, etc. There are no indicators or subfields. Example:

520 - Summary, scope, etc. note.  This field is mandatory for audiovisual materials and contains a formal summary of the content of the item.  A summary statement or abstract will be added to all video records If copy lacks the note.  If other records are found for the title in OCLC containing a summary note on copy, compare the information and use your own judgment to decide which is the more useful summary note and include that in the record.  When adding a summary note focus on recording keywords that will help the user find the exact material that they need.

521 - Target audience note.  Used for information about any specific audience for these materials.  Use this note only if the information is stated on the item and only for feature films and education/curriculum materials.  This field may be tagged 500 on copy--retag to 521.

Feature films ratings examples:

The types of "audience" that we are most concerned with for education/curriculum materials are grade levels.  Examples:

530 - Additional formats available note. Do not accept/input -- FAU does not use this field. Sometimes tagged 500 on copy; delete field. This field may appear on copy in place of the 538 note for VHS, Beta, etc. Be sure to record the type of recording system in a 538 field.

538 - Format note.  This applies to the type of videorecording system being cataloged.  At FAU this information is given as the first 5XX note. Examples:

546 - Language note. Important for foreign language materials, multilanguage materials (such as DVDs), and special language considerations (closed-captioning, etc.) Examples:

6XX - Subject fields.  Add when appropriate subject headings for fiction and nonfiction titles are not found on copy.

7XX - Added entries. In general, follow copy.

• 710 – input added entries for all corporate bodies named in the in the statement of responsibility (245c) and publication/distribution areas (260b) if not on copy.

• 700, 710 - Ensure that there are added entries for persons and bodies named in the 245c, 508, and 511 fields but, in general, it is best to accept copy unless it is unusually poor.  If the film is based on a specific print work, record the name or names of the original author and |t Title of original work.  Search LCAF for every entry added, personal name or corporate body.

856 - Electronic location and access:  this can provide additional information on the item.  The link should be verified if it does contain additional information and not just advertising.

Curriculum audiovisual materials will be housed in Media Center. Video recordings comprise most of the AVs currently being processed.

1. Cataloging
   1. The curriculum AV item will receive a LC call number.  The copy holdings record needs to show: main,curr. We do this in the 049 field:
      049 : : |a FGMU

   2. Examine the item to determine if it is the primary item. In most cases this distinction will be immediately clear.  In the event that the audiovisual material is found to be accompanying a textbook and the title on the AV item varies significantly from the title of the textbook, a 500/246 field will be added for the title of the textbook.  Example:
      246 : 1 : |i At head of title on cassette label and container: |a Harcourt science
      or
      500 :   :  |a Accompanies textbook with title: Harcourt science
      246: 3 :  |a Harcourt science

   Because someone may find the textbook on the shelf by browsing, we will affix a label on inside back cover of the companion textbook.  The label will read: ACCOMPANYING VIDEOCASSETTE LOCATED IN MEDIA CENTER or ACCOMPANYING VIDEODISC LOCATED IN MEDIA CENTER.

2. Showing holdings

   Since the AV item will be housed in Media Center we need to add a message in NOTIS to tell users that the AV item is in Media Center.

   We will do this by adding a user message (um) in the HLDG record:

   |a um VH 6715 |a um Located in Media Center.

3. Processing

   CURR will be included on the call number label.  However, we will not affix orange tape (designating curriculum collection) to the AV item since they are shelved in Media Center.

4. Statistics

   The AV item will be counted in the "Non-Print" (not Curriculum) statistical category on the monthly cataloging forms and on the daily processing statistics form according to the appropriate format.