Upon receipt of gift issues and Serial Donor paperwork from the Gifts Librarian, processing will proceed as follows.

A provisional NOTIS record will be established. Gift issues will be checked in on the provisional NOTIS record for a period of two years.

During the two-year time period, material will be shelved in the uncataloged periodical section of CPM.

At the end of the two-year period, gift materials indicating continuous receipt will be cataloged and added to the collection.

Gift materials not being received in a reliable pattern will be purged from the Libraries' holdings. Prior to purging this material, a report will be made by the Serials Librarian to the Collection Development Committee on irregularities experienced in the receipt of the material.

Issues of gift serials not received will not be claimed. Information concerning material not received will be furnished to the Gifts Librarian upon request.

Items not received prior to binding will result in incomplete pin binding. Missing issues of gift material will not routinely be purchased with library funds. Existing library policies on the retention of specific formats will also be applied to gift issues of serials.

3/12/94
4/11/94 jed lmg

APPROVED at Department Head/Administration meeting of April 5, 1994.

JED/dac