Why Is Research
Difficult? (3 reasons)
usually SO much information from SO many sources that by the
end of your research you have lost track.
bibliographies and citing sources is usually the least fun
and least exciting part of any project.
guides for style formatting tips can be confusing and
different instructors can prefer different styles (APA, MLA,
RefWorks? (3 really good reasons)
RefWorks will organize all your of reference information so that it is
in one easy-to-find place.
RefWorks can automatically create your bibliography and cite in-text
references with a mouse click.
RefWorks can cite your references in one of hundreds of styles.
In essence what RefWorks does is this: it collects data on all the books,
journals, articles, videos, etc. that you are using as
references, puts them in one place, lets you organize them, and
then creates a ready-made bibliography from the information. You
can also use a program that is called Write-n-Cite to insert
citation information directly into the paper as you write it.
To access RefWorks you
can go through the library's
indexes and databases page and look up the database
alphabetically. If you are off-campus you will need to log on to
Off Campus Connect (EZproxy).
In order to access RefWorks, you will need to create a user name and password. It is
a free and easy process that only takes a minute. To do so,
click on the Sign up
for an Individual Account link.
Use an easy to remember Username and Password, and use your FAU
After creating your account, you will receive a welcome e-mail with your account information and group code
(you will need the group code if you want to use the mobile version
of RefWorks). Save this e-mail in case you need to change your account information down the road.
Ready Now? Let's
Once you have logged in and
you are on the main page, you will notice a toolbar that runs
near the top of the page. Here is an explanation of the toolbar.
1. References - This area will allow you to import, export, and manually input
data. It will also allow you to organize your folders and backup
your data to a local database (such as a hard drive, disc or
2. View - Allows
you to look at the information that you have already brought in.
There is a function that will allow you locate any duplicate
records, as well.
3. Search - This is where you go if you want to look up
records within your RefWorks account by author, descriptor or periodical, or if you would like to do an advanced search. This is also the place where you can
search a specific database (like the FAU Library Catalog) to import records from.
4. Bibliography -
Takes you to a separate page where you can preview formatting
styles and create a bibliography with the information that you
5. Tools - This
area is where you can access Write-n-Cite, preview output
styles, change the viewable language of RefWorks,
or personalize the site.
6. Help - Gives you access to the RefWorks tutorial (which is highly recommended), a quick start guide and contact information for the people at
RefWorks if you are having technical trouble or any other questions.
7. Folders - Once
you have downloaded the records from which you want to create a
bibliography, you will need to organize them. This is the
place where you can create folders to place all the files for
8. Search - This
is where you go if you want to look up records within your
There are three ways
to add references to RefWorks:
1. Directly import the references from an online database.
2. Import the information from a text file.
3. Manually input the data. (You can also import from a online
search but we will get to that in the next section.)
Directly Import References
This is the easiest and fastest way, so if you can, do it
this way. Some of the FAU databases that you can currently
directly import data from include ProQuest, EBSCOHost and OCLC,
as well as the FAU Library Catalog.
Downloading records from a database is easy. Keep the RefWorks database open in one
window. In a separate window, perform a search the way that you
normally do in a database (in this example, we'll use Academic
Here is the search result we want. We will then click on the
Once you click EXPORT, a
new page will appear. Select the RefWorks option and click SAVE.
After you have clicked SAVE, look at the RefWorks database. You will
notice that a database record has been imported into your RefWorks account.
If we click the LAST IMPORTED FOLDER button, we can see the whole record.
If we were to click on
the drop-down arrow under CHANGE VIEW, we would also have the ability to see the records by
Standard View, One Line/Cite View or Full Record. Now we know the record is stored
correctly in the database.
TIP: Remember that
each database looks different (EBSCOhost, Proquest, etc.) You may
have to search for the export features within a database. If you are not sure,
ASK A LIBRARIAN!
Now we will look at how
to import records from a file.
Data from a Text File
This is a little bit
trickier, but still not that difficult. Just like last time,
first you need to find the article that you wish to use. Let's
use a citation we like from PubMed.
First, we will select the record we want to import.
Next, we will use the drop down menu (SEND
change the format to MEDLINE and also choose the destination
Remember that the ways to save a record as text file will
vary depending on the database. You may have to do some
sleuthing to figure out the various ways for different
Once we do that, a new
page will automatically come up with the citation displayed in
MEDLINE format. As shown below, we want to save this data as a
Once the file is saved
(remember where you saved it to!), you can go back to RefWorks
to import it. On the toolbar under REFERENCES you want to
select IMPORT. Once there it will take you into another
You will then need to
specify the IMPORT FILTER DATA SOURCE, and select PubMed for
DATABASE. Next, select the text file you initially saved
from PubMed. If needed, select a folder to save the
record. Then, select IMPORT.
This window will show that the references imported successfully.
If you need additional help or if the record does not import
correctly, go to HELP on the toolbar.
Entering the Data Manually
This is going to be the
easiest but most labor intensive way to get the information on
the database. You should not have to do this too often.
First select ADD NEW from REFERENCES on the toolbar. This should
take you on another page.
You must then type in all
the information that you have in the given data fields. You can
also copy the information from a database record and paste it in
its appropriate field such as author, title or periodical.
Once you clicked SAVE REFERENCE, the information should be available in the